Director-Mentoring

Detailed Position Activities:

The Director of Mentoring is responsible for the day to day operations of the Chicagoland chapter’s mentoring program. A summary of responsibilities is as follows:

• Provides committee activity reports to PMI Chicagoland Chapter Mentoring Program Board Sponsor (2003 and 2004) – VP of Education (end of 2004) including:

o Program participant list with contact information
o Report on participant orientation
o Expense reports for approval
o Program evaluation report

• Responsibilities as documented in the Operational PMI Chicagoland Chapter Mentoring Program Charter and volunteer responsibility document.

• Formal screening and recommendation of committee volunteers

• Administration of all mentoring paperwork

o Program volunteer tracking
o Program participant tracking
o Participant contact/matching
o Participant orientation – inform the PMI Chicagoland Chapter Mentoring Program Board Sponsor (2003 and 2004) – VP of Education (end of 2004) of meeting plans, etc.

• Program evaluation

• Mentoring Coordinator reviews May group=s survey results and determines what adjustments if any need to made to the program.
• January 1 - Mentoring Coordinator sends 2 month evaluation to October group.
• First week - Mentoring Coordinator sends newsletter reminder to VP Publicity to appear in February issue to inform members of the next mentoring cycle that begins in April.
• By first week in January - Receive completed Mentee and Mentor Applications along with mentee resumes.
• January 15 - Mentoring Coordinator/Committee receives 2 month evaluation from October group and reviews evaluation until February 15.
• January 1 - 25 - Mentoring Committee meets at January meeting to pair up mentees with mentors.
• January 31 - Mentees and Mentors are informed by mentoring coordinator via email of the pairings and invited to the February meeting/Saturday after meeting for orientation and mentor training.

• February 15 - Mentoring Coordinator/Committee completes review of 2 month evaluation from October group.
• February 15 - end of February - sever October group matches, if necessary.

• Entire month - Mentoring Coordinator/Committee reviews survey results and determines what adjustments if any need to made to the program.
• Prospective Mentees and Mentors complete registration forms for the session beginning in June and send to mentoring coordinator.

• By the first week in April - Mentoring Coordinator receives June group completed Mentee and Mentor Applications along with mentee resumes.
• April 1 - 25 - Mentoring Committee meets at April meeting to pair up June group Mentees with Mentors.
• April 30 - June group Mentees and Mentors are informed by mentoring coordinator via email of the pairings and invited to the May meeting/Saturday meeting for orientation and mentor training.
• Entire month - Mentoring Coordinator/Committee reviews survey results and determines what adjustments if any need to made to the program.

• May 1 - Mentoring Coordinator sends 2 month evaluation to March group and program evaluation to October group.
• First week - Mentoring Coordinator sends newsletter reminder to VP Publicity to appear in June issue to inform members of the next mentoring cycle that begins in October.
• May 15 - Mentoring Coordinator/Committee receives 2 month evaluation from March group and reviews evaluation until June 15 and program evaluation from October group.
• Entire month - Mentoring Coordinator/Committee reviews survey results and determines what adjustments if any need to made to the program.

• June 15 - Mentoring Coordinator/Committee completes review of 2 month evaluation from March group.
• June 15 - end of June - sever March group matches, if necessary.
• Entire month - Mentoring Coordinator/Committee reviews survey results and determines what adjustments if any need to made to the program.

• August 1 - Mentoring Coordinator sends 2 month evaluation to June group.
• August 15 - Mentoring Coordinator/Committee receives 2 month evaluation from June group and reviews evaluation until September 15.
• Entire month - Mentoring Coordinator/Committee reviews survey results and determines what adjustments if any need to made to the program.
• Prospective Mentees and Mentors complete registration forms for the session beginning in November and send to mentoring coordinator.

• September 1 - March group end. Mentoring Coordinator sends program evaluation to March group.
• September 15 - Mentoring Coordinator/Committee receives program evaluation from March group.
• September 15 - Mentoring Coordinator/Committee completes 2 month evaluation review from June group.
• September 15 - end of September - sever June group matches, if necessary.
• By the first week in September - Mentoring Coordinator receives November group completed Mentee and Mentor Applications along with mentee resumes.
• September 1 - 25 - Mentoring Committee meets at September meeting to review completed applications and to pair up mentees with mentors.
• September 30 - November group Mentees and Mentors are informed by mentoring coordinator via email of the pairings and invited to the October meeting for orientation and mentor training.
• Entire month - Mentoring Coordinator/Committee reviews survey results and determines what adjustments if any need to made to the program.

• Entire month - Mentoring Coordinator/Committee reviews survey results and determines what adjustments if any need to made to the program.

• First week - Mentoring Coordinator sends newsletter reminder to VP Publicity to appear in December issue to inform members of the next mentoring cycle that begins in March.
• Entire month - Mentoring Coordinator/Committee reviews survey results and determines what adjustments if any need to made to the program.

• December 1 - June group end. Mentoring Coordinator sends program evaluation to June group.
• December 15 - Mentoring Coordinator/Committee receives program evaluation from June group.
• Prospective Mentees and Mentors complete registration forms for the session beginning in March and send to Mentoring Coordinator