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Overview:
The Director of Programs= primary responsibilities are
twofold: to recruit high-quality speakers for the monthly
dinner meetings and to act as AMaster of Ceremonies@ for
the meetings. The former responsibility includes the related
activities of confirming dates, locations and topics with
the speakers, and passing on that information for publication
in the monthly newsletter. The latter responsibility includes
the related activities of interacting with restaurant
personnel concerning dinner logistics and timing, coordinating
announcement information with other board members, handling
the monthly book giveaway, assuring the availability and
setup of any required audio/visual equipment, and introducing
the guest speakers. The VP Programs is also responsible
for the Chapter=s overhead projector and LCD projector.
This position is also responsible for coordinating the
loan program for this equipment.
Detailed Position Activities:
Activities performed each month:
• Direct the preparation and presentation
of programs for each scheduled Chicagoland Chapter
meeting.
• Direct the presentation and conduct
of the Chicagoland Chapter meeting Speaker(s) Program.
• Schedule Chicagoland Chapter meetings
so they do not conflict with the annual PMI meeting,
LDEC meetings, or other significant events.
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Obtain information on future speakers before the meeting
so they can be incorporated in publicity notices on
a timely basis.
• Provide continuity of
planned program during subsequent fiscal year carryover.
• Arrange for sponsors for all Chicagoland Chapter
activities approved by the Board for sponsorship.
• Coordinate chapter membership meetings |
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o Welcome members and guests to each
dinner meeting.
o Introduce the board members and any other special
guests at each meeting.
o Make sure that a speaker is present for each meeting
and that the required audiovisual equipment is available
and in working order.
o Print the speaker's name and the meeting date on
the speaker's presentation certificate.
o Send to each person who has promised to speak at
a meeting: |
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• A confirmation letter
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A description of the formats for the talk description
and the speaker biography. |
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o Confirm the meeting end time with
the speaker.
o Introduce the meeting speaker at the meeting.
o Follow up with each speaker to assure receipt of
the talk description and speaker biography in time
for publication in the newsletter.
o Thank the speaker at the conclusion of each talk
and give the speaker the speaker gifts.
o Coordinate posting of any presentation materials
to chapter website.
o Procure books for and preside over the monthly book
give away.
o Send the next month=s speaker=s description of the
talk to be presented and the speaker biography to
the newsletter publisher, Vice President Communications
and Vice President Publicity. |
• Solicit for future speakers
at the monthly meetings and through other media, such
as the newsletter.
• Collect and collate evaluation forms from
Chapter events and present results at board meetings |
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