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Overview:
Provide leadership and guidance to the chapter board of
directors to fulfill the chapter’s mission and vision
through the implementation of strategies, goals and objectives
defined in the Long Range Plan (LRP). Act as liaison between
the chapter and PMI International to ensure that chapter
policies, procedures and activities support the PMI International
mission and vision, and chapter initiatives and activities
provide services to the membership to meet member needs.
As Chair of the Board of Directors, oversee the ongoing
management of the affairs of the chapter through the functions
defined and performed by each member of the board of directors.
Detailed Position Activities:
Activities performed each month:
• Solicit or collect agenda items from Board members
for Monthly Board Meetings
• Ensure that all Board members are submitting their
monthly status reports, in a timely manner on the Board
web page
• Prepare agenda and provide copies for Board members
at monthly Board Meetings.
• Review monthly Chapter mailing materials received
from the PMI Executive Office (e.g. Chapter Status Report,
Chapter Performance Summary, PMI Bulletin, etc.) and provide
copies for Board members at monthly Board Meetings.
• Welcome members and guests, and prepare and convey
relevant information and/or announcements at monthly Chapter
Meetings.
• Preside over general Chicagoland Chapter meetings.
• Direct the activities of others
• Appoint members to vacant Board positions, subject
to Board's approval
• Appoint Directors, committees, and committee chairs
on a project or task basis, with the approval of the Board.
• Submit to PMI the annual report including application
for charter renewal, pursuant to the "Chapter Guidelines
and Policies Handbook."
• Represent the Chicagoland Chapter as a member
of the Leadership Development and Education Conference
(LDEC) and may appoint others to attend the Spring and
Fall LDEC meetings.
• Arrange with PMI for direct receipt of their updates
on the Chicagoland Chapter membership. This is the Data
Exchange File (DEP).
• Direct the preparation of annual report to the
Chicagoland Chapter members including coordinating submissions
from other Board members for distribution at the annual
business meeting or publication in the December newsletter
or web site.
• Provide Chicagoland Chapter Liaison with PMI.
• Prepare and file the Annual Report as required
under State incorporation regulations.
• Prepare and file the Statement of Change of Registered
Agent.
April
• Appoint Nominating Committee for election of subsequent
year's officers, with approval from the Board of Directors.
June
• With out going President, prepare agenda for Board
Transition and Strategic Planning meeting.
• Obtain and present recognition/appreciation at
Chapter Meeting for previous year's Board of Directors.
• Prepare agenda for, preside over, and conduct
Annual Business Meeting.
August
• Coordinate with Past President on preparation
of agenda for Long-Range Plan update meeting.
• Prepare a status report on all goals/strategies
that apply to this position.
December
• Appoint Audit Committee to conduct an audit of
the Chapter's financial records after the close of the
fiscal year (December 31).
o Audit committee consists of President, Past President,
Vice President-Operations, and Vice President-Finance.
o Outside audit can be requested at the discretion of
the President, Vice President-Finance, or at the request
of the Board.
• Coordinate the updating of the Chapter Asset Inventory
and turn over to new president.
Other Items:
• Respond to Chapter correspondence (e.g., telephone
calls, e-mail, letters, etc.) received from non-members,
members, officers from other chapters, the PMI Executive
Office, etc, as necessary or refer to appropriate functional
VP or Director at Large.
• Communicate Chapter information and/or issues
to the PMI Executive Office
• Respond to special Chapter requests from PMI Executive
Office
• Represent Chapter at PMI Region II meetings or
identify a delegate to attend, if appropriate.
• Asked to provide speakers to professional groups
• Speaking to professional groups
• If necessary, recall officers who fail to attend
2 consecutive Board Meetings, with approval of the Board
of Directors.
• Renew insurance documents pay $200. President
is the name on insurance forms that are used for chapter
events
• Coordinating travel for conferences
• Distribute copies of PMNetwork and the Journal
that are sent to the President.
• Delegate or take responsibility for applications
for PMI Component awards including providing sufficient
information to provide the basis for the application.
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