| Job Summary |
This is a highly-visible project management position supporting the Governance Unit within the Executive Office. Requires stakeholder management for internal and external clients of a 43,000 member medical specialty society, preparing for, participating in and implementing the will of the multiple governing bodies of the organization.
This is an immediate opening with training to begin as soon as possible in preparation for the August Annual Board of Directors and October House of Delegates meetings. You may view my LinkedIn profile, as this job reports directly to me:
http://www.linkedin.com/in/susansinger
You must APPLY through customary HR channels, however: http://careers.associationforum.org/jobdetail.cfm?job=3107455&keywords=american%20society%20of%20anesthesiologists
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| Responsibilities |
Statement of Responsibilities/Essential Job Functions
• Provides high level project management support on governance-related programs and communications for ASA.
• Coordinates the execution of Board of Directors (BOD) and House of Delegates (HOD) meetings with Officers, Board and House members and Committee Chairs of ASA. Prepares, attends and supports Governance-related functions for these meetings.
• Liaises with Executive Officers, Board members and Committee Chairs, providing timely notifications of reports due, appointments and nominations to be made, regulations with which to comply, budget development, upcoming meetings and post-meeting schedules.
• Creates and/or edits numerous business, technical documents and reports with precision.
• Creates and distributes Review Committee Workbooks prior to each Board and House meeting.
• With the Manager of Governance, coordinates with vendors the creation and distribution of Board of Directors and House of Delegates report handbooks prior to each meeting.
• Manages ancillary meetings and educational sessions that are held in conjunction with governance meetings; works with the Sr. Governance Administrator to coordinate committee-related activities, confirm meetings and ensure proper coding of expense reports according to the chart of accounts.
• Aids the Speaker and Vice Speaker of the House in developing their scripts for Board and House meetings.
• Maintains and updates the Governance Calendar and other governance-related publications and posts to the ASA Web site and the intranet.
• Supports the Administrative Council and CFO in obtaining the annual submission of committee deliverables, tactics, and budget submissions for the fiscal year to come. Assists in preparing departmental budget as well.
• With the Manager of Governance, determines and implements "best practices" to streamline ASA operations, ensuring that tasks mandated by the Bylaws, Administrative Procedures and governing entities and Officers are accomplished in accordance with project management standards and ASA policy.
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| Qualifications |
Core Competencies
• Thrives on extreme attention to detail.
• Project management background
• Extremely strong writing, editing and proofreading skills. Strong command of the English language.
• Highly-developed analytical, organizational, time management and critical thinking skills.
• Self-directed and able to independently monitor the progress of tasks and projects; provide follow-up to supervisor when necessary.
• Ability to assist committees in budget preparations and conduct in-house procedural follow-ups
• Strong interpersonal skills, sense of team and service orientation.
• Ability to thrive in high-pressure situations and under short, rigid deadlines. Capability and composure to use PowerPoint to project and edit documents "on the fly" during meetings with as many as 600 attendees.
Minimum Requirements
• Bachelor's degree
• Minimum 5 years of demonstrable experience in a customer service-oriented and business-focused organization. Prior association and/or parliamentary experience that would contribute toward a comprehensive understanding of ASA Governance Structure, including a working knowledge of Bylaws and Administrative Procedures a plus.
• Comfort with customary office technology, including Microsoft Word, Excel, Powerpoint, CRM or similar databases, Adobe and Outlook.
• Occasional travel and weekend work required.
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